The Source of Truth for Crude Oil Income
Automated crude statement ingestion, standardization, and monthly revenue summaries — with drill-back evidence to the original PDFs.— built for operators who need accuracy, speed, and confidence.
Crude income is manual, fragmented, and risky
For most operators, crude income is the last major financial workflow still running on emails, PDFs, and spreadsheets. CFOs and CEOs know the reality:
- 10–50+ crude statements every month, each in a different format
- 5–6 accountants manually keying data under tight deadlines
- Inconsistent purchaser naming, net/gross confusion, and silent errors
- “Corrections” show up later with no clean way to track what changed back to the month it changed
- Audit prep that becomes a scramble through inboxes and file shares
The result:slow closes, hidden leakage, and unnecessary financial risk.
CrudeHQ isan automated, auditable crude statement processing and intelligence platform
CrudeHQ digitizes, standardizes, and integrates crude statements directly into your accounting and reporting workflows — while preserving a clean, auditable trail back to the original documents.
Think:“One screen that tells you exactly what you sold, what you earned, and where the numbers came from.”
Statement Ingestion — Automated, Not Manual
- Ingest crude statements directly from existing email workflows
- Scan and extract data from PDFs across dozens of purchaser formats
- Centralize all statements in a secure, searchable repository
No new processes. No retraining field teams.
Data Standardization — Finally Speak One Language
CrudeHQ intelligently maps inconsistent statement terminology into a unified structure:
- “Net volume,” “run ticket volume,” “sales volume” standardized fields
- Purchaser-specific quirks normalized automatically
- Semantic mapping creates a consistent business logic layer
One-Screen Monthly Summary
Every month, leadership sees:
- Total volumes sold
- Realized pricing
- Net revenue by purchaser, location, and period
- Month-over-month changes — instantly visible
Built-In Audit Trail
Every number ties back to its source:
- Raw statement → structured data → summarized output
- Side-by-side visibility for audit and royalty validation
- Statements instantly retrievable for internal review or third-party audits
- Audit confidence without audit chaos.
Accounting System Integration
CrudeHQ exports clean, standardized data:
- API-ready outputs for accounting and ERP systems
- Flexible formats to match existing workflows
- Reduces close cycles and manual entry by 80%+
CrudeHQ is for
Outsourced operations
- 10+ crude statements per month
- Multi-state or multi-purchaser operations
- Need accurate income without growing headcount
Energy Investment Companies
- Outsourced operations
- Investor reporting requirements
- Need confidence in well-level income and returns
Finance & Executive Leadership
- CFOs accountable for accuracy and audit outcomes
- CEOs who want visibility without operational noise
Lean teams & startups
- If you don’t have the manpower to organize statements, we turn the chaos into a clean, searchable, auditable system
CrudeHQ is not just a PDF scraper
A PDF scraper can capture text. It can’t reliably capture meaning— especially when the same statement uses inconsistent labels, revisions, and “correction” lines.
CrudeHQ is built for statement logic:
- Ingest crude statements directly from existing email workflows
- Scan and extract data from PDFs across dozens of purchaser formats
- Centralize all statements in a secure, searchable repository
Think: “One screen that tells you what you sold, what you earned, and where the numbers came from.”
Why CrudeHQ is different
Purpose-Built for Crude Income
Not a generic accounting system. Not a price data tool. CrudeHQ focuses exclusively on the hardest problem no one else has solved.
Human-in-the-Loop Intelligence
Automation where it works — expert oversight where it matters. The system adapts as purchaser formats change.
Designed for Expansion
CrudeHQ is the foundation for:
- Royalty reconciliation
- Statement-of-statements views
- Income + hedge attribution back to the wellhead
Product Roadmap (High-Level)
Phase 0 / 1 — Today
- Statement ingestion & standardization
- Extract and store statement lines with full evidence retention
- Centralize statements in a secure, searchable repositor
- One-screen monthly summaries
- Audit trail + accounting integration
- Summary → statement list → statement lines → original PDF (evidence drawer)
- Fast retrieval for internal review and third-party audits
Phase 2
- Interactive dashboards & time-series analytics
- Price performance by geography and purchaser
Phase 3
- Income reconciliation back to wellhead economics
- Income reconciliation back to wellhead economics
Why It Matters Now
Crude income errors don’t always show up loudly
- They show up quietly, month after month.
- Overpayments go unchallenged.
- Errors become “normal.”
- Audits get harder.
- Trust erodes.
CrudeHQ fixes the foundation.
CrudeHQ is built by energy market and risk professionals with decades of experience in commodity execution, accounting workflows, and financial risk management.